PM Earth
 

Project Management Tips and Hints Archive


01 September 2010
Project Management Templates
Project Management TemplatesGood project management templates may be necessary for project success but they are not on their own sufficient for project success. The very best project management templa...

10 July 2010
Itís the people that count when managing projects
The people within a project are the most important elements that can drive the project into success or failure, therefore the people that work hard for the project must be treated well in order for th...

03 July 2009
Community Project Management
Community Project Management- Expand the service to include customers and vendors. Usually, the Report Status Service will provide only internal reports at first. It can be expanded to provide externa...

30 June 2009
Improve Project Management Community Service
Improve Project Management Community Service- Here are several common improvements to the Report Status Service that a PMO can make:- Improve data gathering. Work with project managers and team leads ...

26 June 2009
External Community Project Status Summary
External Project Status Summary The external project manager status summary is similar to the project status summary. The PMO Communications Manager should begin with the project status summary an...

23 June 2009
Project Management Community Sample
Project Management Community Sample Portfolio Status Summary The portfolio status summary summarizes status of all projects the company has planned for the year and focuses on corporate risk managm...

19 June 2009
Project Management Software Program Status Summary
Sample Project Management Software Program Status Summary Related projects are organized into programs that meet larger organizational or customer objectives. Senior executives and program stakeho...

16 June 2009
Sample Detailed Project Status Report
SAMPLE DETAILED PROJECT STATUS REPORT The following sample detailed project status report shows one to three items in each section of the report for a typical small construction project manager . N...

12 June 2009
Types of Project Management Status Reports
Types of Project Management Status Reports A PMO will typically prepare some or all of these five reports as part of the Report Status Service: 1.      Detailed Project ...

09 June 2009
Prepare Project Management Program Status Summaries
Prepare program status summaries. All of the projects in each program are grouped together, and a status summary of all the projects in the program is prepared.Prepare portfolio status summaries. All ...

05 June 2009
Online Project Management Software Service
Online Project Management Software Service 1.      Gather Status Information. 2.      Update Actual Status. 3.     ...

02 June 2009
Identify Project Management Stakeholders
Identify Project Management Stakeholders The customers for the Report Status Service are the recipients of the reports.  If the PMO elects to provide status reports to external stakeholders su...

29 May 2009
Project Life Cycle Communities
As shown above, beneficiaries are usually not individuals. Instead, typical beneficiaries are: §  the whole organization §  all or some department §  or all or some ...

26 May 2009
Sample Project Management Community Service
Here is a sample general table of benefits that might apply to any service. The notes field indicates both the type of service that would have this benefit, and also provides an example showing how a ...

22 May 2009
Identify the Project Management Contact
Identify PMO Contact Identify the PMO contact for each service. The PMO contact must be a PMO staff member. The PMO contact is the person responsible for ensuring that the service itself, and all i...

19 May 2009
Define Key Project Management Service Features
Define Key Project Management Service Features Take the four steps shown in this diagram to define the key features of each service: 1.      Set Launch Date 2. &nb...

15 May 2009
Online Project Management Stakeholders
Define key features of the service. Set the start date for the service, name its key benefits, and prepare the activity matrix.Identify online project management stakeholders of the service. Identify...

12 May 2009
MPOM Project Management Life Cycle
MPOM Project Management Life Cycle  Much of the work involved in each of the 26 services in the MPOM™ life cycle section is the same. But Method123 doesn't want its customers to have to...

08 May 2009
Providing Project Management Services
Providing Project Management Services During execution, the vast majority of PMO staff time will be spent providing services. Much of this time is spent in routine activity. Providing services is v...

05 May 2009
Project Management Orangization Execution
Project Management Orangization Execution The PMO execution phase is not a series of steps. It is the entire ongoing life of the PMO, providing services to projects and project stakeholders. The se...

01 May 2009
Publicize Directive Services for Project Managers
Publicize Directive Services To prepare the publicity list for directive services, take the following steps: All directive services are required. Since the PMO is in direct control of project ma...

28 April 2009
Project Management Life Cycle Stakeholders
Publicize Controlling Services All controlling services are required, as follows:Implement governance. Governance determines who is allowed to perform each activity or make each decision, and there...

24 April 2009
Publicize Supportive Project Management Services
Publicize Supportive Services To prepare the publicity list for supportive services, take the following steps: 1.      Review the services list from the Execution Plan. 2...

21 April 2009
Support Project Management Software
The issue of whether a service is required applies to general services as follows: Some services are in general use. Some services, such as Support Project Management Software are in general use. ...

17 April 2009
Publicize General Project Mangement Services
Publicize General Services The PMO publicizes its services to ensure the greatest possible stakeholder use of those services. To simplify the publicity planning process, a checklist is created for ...

14 April 2009
Define Project Management Stakeholder Groups
The PMO team should decide how active the promotion of each component of the charter or business plan will be. Items marked "reference" in the first table above should usually be presented...

10 April 2009
Project Management Professional Software
Evaluating available external knowledge base components is an important step in choosing among these three approaches. Use the list of external knowledge base components to guide the selection proce...

07 April 2009
Evaluate Relevant External Knowledge Bases
Evaluate Relevant External Knowledge Bases The knowledge base system will most likely be developed in one of three ways. Acquire a knowledge base system, configure and customize. A knowledge base ...

03 April 2009
Evaluate Existing Internal Knowledge Bases
Evaluate Existing Internal Knowledge Bases Existing project management systems offer three different inputs into the knowledge base: Datasets. All datasets will be transferred to the knowledge base...

31 March 2009
High Lever Technical Requirments in Project Management Teams
High Lever Technical Requirments in Online Project Management Teams How many database servers will be required? 2How many applications and application servers will be required? About 8 applicati...

27 March 2009
High Level Structural Requirements for Project Management
High Level Structural Requirements for Project Management How many RDBMSs will be required? 2, one for current data, one for historical dataWhat is the name of the document that contains the RDBM...

24 March 2009
Project Management High-Level Content Requirements
Project Management High-Level Content Requirements How many years of past projects are going to be included in the database?12Are there any projects that will be difficult to include? Why? What c...

20 March 2009
Project Management Knowledge Management System
These examples of completed project management templates illustrate the questions and answers that are needed to define the knowledge management system at a high level: Project Management Know...

17 March 2009
Functional Requirements for Project Management
The data analyst evaluates the previous requirements to establish the functional requirements in these six steps: 1.      Evaluate capacity requirements for database storag...

13 March 2009
Community Management Organisational Freedom
Here is a partial example of the structural requirements of a PMO database: Database Structural Requirements 2/1/2007 Issue Requirement Source Data...

10 March 2009
Project Management Data and Templates
Make sure that the online project management data is normalized. When data is properly placed in an RDBMS, it is normalized. This means that the data is structured so that each data element occurs on...

06 March 2009
Define Project Management Community Structural Requirements
Project Management Community - Define structural requirements The nature of the PMO and its work establish three requirements for the online project management database:   Have onl...

03 March 2009
Structure Project Management
nStructure. For data to be accessible, it is most valuable that it be stored in a structured format. A well-designed data structure allows for accurate, easy access to all appropriate information. A p...

27 February 2009
Adopt Project Management Databases
Adopt Project Management Tools DatabasesA database is a structured, electronic set of data, and the project management software that allows for input, storage, searching, and output of that data. Info...

24 February 2009
Project Management Scheduling
These five issues are documented in the statement of approach. Here is an example:Statement of ApproachSoftware Execution Plan2/28/2007Summary by Application FunctionApplication FunctionSummary PlanPr...

20 February 2009
Prepare Project Management Software Adoption
Prepare Project Management Software Adoption ScheduleThe statement of approach is a complex document that addresses five issues: nWhich application functions will be adopted and when. Will the PMO pro...

17 February 2009
Project Management Gap Analysis
Project Management Gap Analysis of Functional RequirementsFor ABC PMtool, Version 102/28/2007Requirement ID #Status of applicationRequirementSummary of work to be doneCategory: User FeaturesFSR-01Wind...

13 February 2009
Application Development Project Management
Approach to Application DevelopmentFor MS Project® 20002/15/2007IssueApproachContinuation of support: Will this application be discontinued? If so, enter discontinuation date.Discontinued as proje...

10 February 2009
Project Management Software Applications
nEvaluate Project Management Software applications. Once a software application is listed, it is evaluated by gap analysis. If the software application meets requirements, there is no gap, and the sof...

06 February 2009
Tools for a Project Management Professional
1.      Define Tool Requirements2.      Evaluate Existing Internal Tools3.      Evaluate Relevant External Tools4.  ...

03 February 2009
Adopt Project Management Professional Tools
Adopt Project Management Professional ToolsAt Method123, the term project management tools refers to a paper-based or electronic template, form, or checklist. For example, all of the templates availab...

30 January 2009
Prepare Process Adoption for Project Management
Prepare Process Adoption ScheduleIn listing all processes and performing a gap analysis on each one, the PMO team has defined all the work necessary to prepare the processes for publication. In this s...

27 January 2009
Project Management External Processes
Evaluate Relevant Project Management External ProcessesProject management life cycle external processes come from the methodology and standards that are being adopted by the PMO. Once the PMO adopts a...

23 January 2009
Evaluate Existing Internal Processes
Evaluate Existing Internal ProcessesThe work of evaluating existing internal processes is completed in the two steps shown in this diagram: 1.      List Processes2. ...

20 January 2009
Sample Project Management Professional List
Here is a sample list of general and specific process project management tools requirements:General Process Requirements11/1/2006ID #NameSpecificationsG-01Compatible with methodologyEach process ...

16 January 2009
Project Management Process Requirements
Take these three steps to define specific process requirements:1.      Define project management life cycle key stakeholders for process groups. Different groups of processes ...

13 January 2009
Define Project Management Professional Process Requirements
A requirement is a necessary attribute of a process or product. Process requirements are defined using the two project management life cycle steps shown in this diagram:Define General Process Requirem...

09 January 2009
Internal Process Project Management Software
Must be replaced. In this case, the existing internal process cannot be made to work with the new methodology. The process that will replace the existing one should be identified.The status of each in...

06 January 2009
Internal Project Management Software Processes
Evaluate existing internal processes. Many project management life cycle processes already exist within the organization, and some of them are acceptable ways of managing projects. Whenever possible, ...

02 January 2009
Adopt Project Management Processes
A project management tools process is a repeatable way of doing something. The methodology and standards the PMO adopted in the previous two sections contain many processes. This section brings the hi...

29 December 2008
Project Management Consulting Preparing Bugets
Project Management Consulting Preparing BugetsPrepare BudgetTo prepare the budget, the PMO Manager does the following:1.         He reviews the charter, with a ...

26 December 2008
Project Management Course Preparing Bugets
Project Management Courses Preparing BugetsPrepare Budget. First, the Project Manager reviews the responsibilities in the charter. Then he reviews the staff definition. Based on these, he determines w...

23 December 2008
Project Management Training Secure Funding
Project Management Training Secure FundingSecure FundingNow that the work of the PMO is defined in its charter, it is time to prepare a budget. The budget must be sufficient to fund the staff, materia...

20 December 2008
Project Management Software Next Step
Project Management Software Next StepNext StepsCongratulations! You have completed the Project Management Process Maturity Learning page, the last of the Learning Pages. You are now fully ready t...

17 December 2008
Project Management PMO Factors
Project Management PMO FactorsConsidering these factors, the PMO should decide whether and when to implement a program to develop project management maturity across the organization.Similar quest...

14 December 2008
Project Management Executive Commitee
Enterprise Project Management Executive CommiteeIs the executive commitment present?Does a Project Manager and project team members have the commitment and the time to learn and improve?Are suffi...

11 December 2008
Project Management Consulting Maturity Implementation
Project Management Consulting Maturity ImplementationIn choosing when to develop a maturity implementation plan, the Project Manager should consider these critical factors:What is driving the maturity...

08 December 2008
Project Management Course High Level Maturity
Project Management Courses High Level MaturityHow Much Maturity Is Enough?Not every organization should pursue the highest possible level of project management maturity. Certainly, as project work bec...

05 December 2008
Project Management Tool Solid Implementation
Project Management Tools Solid ImplementationThe PMO should build a solid implementation plan before launching a maturity effort. In fact, increasing the maturity level requires a program composed of ...

02 December 2008
Project Management Implementation of Maturity Model
Project Management Process  Implementation of Maturity ModelPlanning Implementation of the Maturity ModelOnce the model is chosen, there is no single path to implementation. Each model works on t...

29 November 2008
Project Management Training Maturity Model
Project Management Training Maturity ModelChoosing a Maturity ModelEach PMO that chooses to develop online project management maturity across the organization should choose a maturity model. For compa...

25 November 2008
Project Management Software Learning Page
Project Management Software Learning PageBoth of these were fully introduced on the PMO Maturity Learning page. There are also proprietary maturity models available from project management consulting ...

22 November 2008
Project Management Best Practice
Project Management Life Cycle Best PracticeThe realm of capability, best practices, and maturity is simply too large to allow for a home-grown approach. Tens of thousands of hours have been spent...

19 November 2008
Project Management Maturity Models
Project Management Maturity ModelsIn the first few years of improving project management process capability, a PMO has a choice. It can either focus internally, or look outwards. Focusing interna...

16 November 2008
Project Management Consulting PMO
Project Management Consulting PMOThrough these seven activities, the PMO influences the organization towards greater maturity. Two key points have been discussed on other learning pages.Independence. ...

13 November 2008
Project Management Course Project Management Maturity
Project Management Courses Project Management MaturityThe PMO's Role in Project Management MaturityThere are seven things that a PMO must do to develop project management maturity across the organ...

10 November 2008
Project Management Tool PMO Assessment
Project Management Tools PMO AssessmentThis is just a list of the possible dimensions. Each PMO must assess all projects, and look for patterns that indicate what areas of difficulty might exist. Once...

07 November 2008
Project Management Training Stakeholders
Project Management Training Stakeholders Project stakeholders. Some companies may be effective working internally with the team, but need to extend project management to vendors and customers.Cus...

04 November 2008
Project Management Software Maturity
Project Management Software MaturityMaturity Across the OrganizationIn a large organization, or even in a small one, it is inevitable that the level of project management process maturity will be unev...

01 November 2008
Project Management PMO
Project Management  PMOThe PMO must be able to:Provide effective project management methodologies, standards, processes, practices and tools, and improve it based on feedback from actual pro...

29 October 2008
Project Management Team Leads and Project Managers
Project Management Team Leads and Project ManagerProject team leads and Project Managers must be able to:Receive escalated issuesProperly identify and define issuesManage risk proactivelyRespond to is...

26 October 2008
Project Management Consulting Maturity and Project Control
Project Management Consulting Maturity and Project Control Maturity and Project ControlIn individuals, maturity includes the ability to see and understand one's limitations and mistakes, and to co...

23 October 2008
Project Management Course and Closing
Project Management Courses and ClosingDuring Close:The project has delivered acceptable results on time and within budget.The customer is satisfied with the result.Return on Investment (ROI) has been ...

20 October 2008
Project Management Tool and Execution
Project Management Tools and ExecutionDuring Execution:The project is delivering acceptable results on time and within budget for each milestone.Each project is being tracked weekly or more often, inc...

17 October 2008
Project Management Training and Planning
Project Management Software Training and PlanningDuring Planning, for each project, one of these can be said:The project's objective is clear and feasible. The scope is well-defined. Sufficie...

14 October 2008
Project Management Software Maturity via Life Cycle
Project Management Software Maturity via Life CycleMaturity Throughout the Life CycleWhen a company is mature in its project management capability, it has the ability to select projects and carry them...

11 October 2008
Project Management Steps to Maturity
Online Project Management Steps to Maturity1.         Maturity Throughout the Project Management Life Cycle 2.         M...

08 October 2008
Project Management Increase Maturity
Project Management Increase MaturityOnline Project Management MaturityThe ultimate goal of any PMO is to increase the maturity of project management throughout the company. Each project is unique, and...

05 October 2008
Project Management Consulting PM Maturity
Project Management Consulting PM MaturityNext StepsYou have learned about PMO Maturity. Now you can:Go to the next Learning Page, Online Project Management Maturity.Go to the PMO Improvement life cycl...

03 October 2008
Project Management Course Strategic Direction
Project Management Courses Strategic DirectionWhich of these approaches is best for the organization depends on these factors:Strategic direction. Is the goal to improve online project management over...

30 September 2008
Project Management Tool Network of PMO's
Project Management Tools Network of PMO'sDeveloping a network of PMOs, including not only Project Management Offices, but also Program Management Offices and a Portfolio Management Office. This ap...

27 September 2008
Project Management Training PMO Supportive and Controlling
Project Management Training PMO Supportive and ControllingCreate two PMOs, one Supportive and one Controlling. The Supportive PMO provides support that allows a project manager and teams to impro...

24 September 2008
Project Management Software Structure and Function
Project Management Software Structure and FunctionIn addition to large and small service improvements, the PMO should also consider changes to its structure and function. In particular, the Advanced L...

21 September 2008
Project Management Maturity Over Time
Project Management Maturity Over TimeImproving Maturity Over TimeAs should be cleared by now, operating at the Advanced Level and increasing the PMO's maturity is a carefully planned and executed ...

18 September 2008
Project Management Advanced Level
Online Project Management Advanced LevelThe PMO should allow these measurements to guide its approach to operating at the advanced level. As always, the biggest problems and most significant opportuni...

15 September 2008
Project Management Consulting Optimizing PMO's
Project Management Consulting Optimizing PMO'sContinuously improving its own services, optimizing the PMO to fit the organization.Note that the focus here is on the PMO's own advancement and m...

12 September 2008
Project Management Course Alignment and Fit
Project Management Courses Alignment and FitAlignment and fit. Here, the focus is on making the PMO right for the company and its strategic direction. That may involve growth to the advanced level, or...

09 September 2008
Project Management Tool Advanced Level
Project Management Tools Advanced LevelNot all PMOs should go to the advanced level. Once a PMO has reached the standard level and stabilized there, it should communicate the options it sees for the P...

06 September 2008
Project Management Training PMO
Project Management Training PMOAt this point, one of three things can happen:The organization may make the mistake of thinking that the PMO has permanently solved the problems, and that the company ca...

03 September 2008
Project Management Software Standard PMO
Project Management Software Standard PMO As these six examples illustrate, there are many ways that a Standard PMO can work to standardize project management across the organization so that the organi...

30 August 2008
Project Management Directive PMO
Project Management Process Directive PMO The Directive PMO standardizes project management software by performing all projects in a standard way:A company with very independent divisions already ...

27 August 2008
Project Management Sarbanes-Oxley Regulations
Project Management Process Sarbanes-Oxley RegulationsAn company goes public, and finds that it must now be compliant with Sarbanes-Oxley regulations or similar regulations. As part of that, each ...

24 August 2008
Project Management Consulting Controlling PMO
Project Management Consulting Controlling PMOThe Controlling PMO raises the level of project management through evaluation and feedback.The PMO began as a General PMO focused on providing executives w...

21 August 2008
Project Management Course General PMO
Project Management Courses General PMOThe growth of the PMO from the Basic Level to the Standard Level comes with its transition from a General PMO to a Supportive PMO. As a General PMO, it focused on...

18 August 2008
Project Management Tool Standard Level
Project Management Tools Standard LevelA PMO at the Standard Level is capable of bringing most, if not all, of an organizations project managers up to the standard that the PMO offers. There are three...

15 August 2008
Project Management Training Steering Committee
Project Management Training Steering CommitteeOnce the cause has been found, the Project Manager and PMO Steering Committee must make a decision. Should the PMO remain as it is, or seek to improv...

12 August 2008
Project Management Software Implementation
Project Management Software ImplementationA company or agency has heard that it should implement better project management methodologies. One manager has been pressing this point for years. He is told...

09 August 2008
Project Management Standard Level
Online Project Management Standard LevelThe only time a PMO can launch directly to the standard level would be in a small, cohesive organization that recognizes the value of project management and wan...

06 August 2008
Project Management MPOM's
Project Management MPOM'sNote that the three levels – Basic, Standard, and Advanced – refer to the levels at which the PMO operates, not the levels at which project management, as a wh...

03 August 2008
Project Management Consulting Levels of PMO operation
Project Management Consulting Levels of PMO operationMPOM's simpler system of three levels works as follows:Basic. As soon as a PMO is launched, the organization is moving from an initial state wi...

30 July 2008
Project Management Course Maturity Benefit
Project Management Courses Maturity BenefitIncreasing maturity is unquestionably of benefit to the organization. But it is not the only beneficial strategic direction. And an excessive focus on maturi...

27 July 2008
Project Management Tool Maturity Levels
Online Project Management Tool Maturity Levels  Maturity Levels for PMOsDeveloping maturity is a key part of PMO improvement. However, it is not the only issue, nor the most important. All of the...

24 July 2008
Project Management Training Low Level Maturity
Project Management Training Low Level MaturityOPM3 does not have a name for the lowest level, the level an organization operates at prior to standardizationFor any one group, the levels are sequential...

21 July 2008
Project Management Software Maturity Levels
Project Management Software Maturity LevelsThe formal levels of maturity throughout the project management life cycle.OPM3 uses four maturity levels, and where CMMI uses five. They have a simple relat...

18 July 2008
Project Management Applied Maturity
Online Project Management Applied MaturityApplying maturity to your project management life cycle.In 2003, after several years of development, the PMI picked up on the concept of organization mat...

15 July 2008
Project Management Defects
Project Management Process DefectsIn the aerospace industry, acceptable results often means zero defects, because any defect threatens the safety of human life. Organizations can self-assess, imp...

12 July 2008
Project Management Consulting Freeware
Project Management Consulting FreewareOne benefit of the fact that CMM® was a NASA-sponsored program is that all of the methods that were developed are available to all companies, worldwide, for f...

09 July 2008
Project Management Course Results
Project Management Courses ResultsIn the 1970s and 1980s, the United States government very much wanted to know that software development teams could be counted on to produce reliable results. The par...

06 July 2008
Project Management Tool Maturity
Project Management Tools MaturityThe question is easier to answer in a production environment than in a project environment. If a company has been reliably making mechanical parts for 100 years to mee...

03 July 2008
Project Management Training Purpose and History
Online Project Management Training Purpose and HistoryWhy apply the term "maturity" to a business department or function? From the executive perspective, it gives a very clear analogy. When ...

30 June 2008
Project Management Software Maturity
Project Management Software Maturity  PMO MaturityMaturity, as a concept, can be applied to both the PMO as a department, and also to project management as an organizational capability. On this p...

26 June 2008
Project Management Maturity
Project Management MaturityPM Maturity. Project Management Maturity is the most advanced model in the field of online project management. The maturity model goes beyond standards and capabilities to m...

23 June 2008
Project Management Office PMO Maturity
Project Management Office PMO MaturityPMO Maturity. PMOs often face a challenge to justify their existence and the expense of keeping the PMO running. A proper understanding of PMO maturity will provi...

20 June 2008
Project Management Consulting Improvement Topics
Project Management Consulting Improvement TopicsProject Manager Improvement TopicsMPOM's PMO Improvement Topics learning pages provide you with the knowledge critical to taking a PMO and the ...

17 June 2008
Project Management Course Reviews and Audits
Online Project Management Courses Reviews and AuditsNext StepsThis page has provided you with all the information you need to understand reviews and audits. Now you can:Go to the Perform Reviews page ...

14 June 2008
Project Management Tool Self-Assessment
Project Management Tools Self-AssessmentIn civil and criminal liability, Controlled Self-Assessment is significant because particular individuals can be held accountable. Once an executive or manager ...

11 June 2008
Project Management Training Certification
Project Management Training CertificationThe statement is called a certification, and the Project Manager is said to have certified that the work is under control. Controlled self-assessment moves som...

08 June 2008
Project Management Software Governance
Project Management Software GovernanceThese concepts define how an audit is performed. For the specific steps of the audit process, see the Perform Audits page in the Controlling section of the Execut...

05 June 2008
Project Management Control Reviews
Project Management Control ReviewsReview of controls. Controls are specific tools that leave a record of work done that can be compared to the applicable methodology components, standards, and process...

02 June 2008
Project Management Office Controls
Project Management Office ControlsAudit research, standards, controls, and the audit trailAuditing is a research activity. The auditor compares the work actually performed to the methodology, standard...

30 May 2008
Project Management Course Audit Pre-Planning
Project Management Courses Audit Pre-PlanningThe basic approach to the audit should be determined in audit pre-planning by either the Project Manager or the Project Team. The first approach is less ex...

28 May 2008
Project Management Tool Auditing
Online Project Management Tools AuditingExploration into unknown problems. Sometimes, there is no clear picture of why a project has run into trouble, or there are conflicting views, or there is evide...

25 May 2008
Project Management Training Audit
Project Management Training AuditThere are two basic approaches to the audit, and they are used in different situations:Detailed examination of known problems. In some cases, the crucial problem or pr...

22 May 2008
Project Management Software Audit Benefits
Project Management Software Audit Benefits  Therefore, an audit should only be called if the benefits outweigh those costs. This happens in three circumstances:The project management life cycle h...

19 May 2008
Project Management Audits
Online Project Management AuditsAn audit is triggered by a special need for an in-depth look at a project. Audits are not routine, and the audit work will interfere with project work. In some cases, a...

16 May 2008
Project Management Review Project Completion
Project Management Life Cycle Review Project CompletionFor more information, see the Review Project Completion page of MPMM™, the Method123 Project Management Methodology. The PMO in t...

13 May 2008
Project Management Consulting Project Implementation Review
Project Management Consulting Project Implementation ReviewThe following people should be involved in the PIR:The project sponsorThe Project ManagerBusiness analysts who can evaluate benefits realized...

10 May 2008
Project Management Course PIR
Online Project Management Course PIRAs a result, the appropriate time for a PIR is after project completion and product acceptance. Three months after is a general guideline, but will be too short in ...

07 May 2008
Project Management Tool Post-Implementation Reviews
Online Project Management Tool Post-Implementation ReviewsThe first of these requires that the product or system – the project results – be up and running for a period of time. As a result...

04 May 2008
Project Management Training Post Implementation Review
Project Management Training Post-Implementation Reviews (PIR)The Post-Implementation Review occurs some period, typically three months, after the close of a project. This section describes purpose, pa...

01 May 2008
Project Software End-of-Phase Review
Project Management Tools End-of-Phase ReviewWhat is crucial to the organization is that project reviews be performed properly at the end of every phase of every project. The PMO should help ensure thi...

28 April 2008
Project Management Training Phase
Project Management Training PhaseIf a review goes smoothly, formal close of one phase and launch of the next will be included. The plans that are approved at the end of the review constitute the basel...

25 April 2008
Project Management Software Steps to Success
Project Management Software Steps to SuccessThese steps can help assure successful project management life cycle reviews:1.         Have a process for proj...

22 April 2008
Project Management Quality
Online Project Management QualityHaving the correct stakeholders and experts review project documents and deliverables increases the chances of a high-quality result being delivered on time and within...

19 April 2008
Project Management Delivery
Project Management Life Cycle DeliveryBy performing these functions, the End-of-Phase Review helps ensure that a project will deliver acceptable results within its schedule and budget. In the cas...

16 April 2008
Project Management Consulting Purpose of the End-Of-Phase Review
Project Management Consulting Purpose of the End-Of-Phase ReviewPurpose of the End-of-Phase Review:-The End-of-Phase Review closes one project phase and ensures proper work was done. It also ensures t...

13 April 2008
Project Management Course End-Of-Phase Review
Project Management Course End-Of-Phase ReviewAs defined above, a review is a routine, scheduled part of the online project management process. End-of-Phase Reviews are different from Post-Implementati...

10 April 2008
Project Management Tool Assessment
Project Management Tools AssessmentAssessment. Functionally, an assessment is similar to an audit. The overall process is the same, and the rules governing an independence are the same. What is differ...

07 April 2008
Project Management Training Review and Audit
Project Management Training Review and Audit A review  would not qualify as an audit according to the audit profession, but it is sufficient to meet the business needs of the PMO. In some ca...

04 April 2008
Project Management Software Audit
Project Management Software AuditAn audit is a special inquiry into a specific project. Not every project is audited. An audit is called for a specific reason, such as: a dissatisfied customer; a worr...

01 April 2008
Project Management Reviews
Online Project Management Community and ReviewsA review is a standard part of the process of each project. There is one review at the end of each phase. There is also a final review at the end of the ...

29 March 2008
Project Management Community and Reviews
Online Project Management Community and ReviewsIndependence in Reviews and in Audits in a PMOBecause the primary goal of the PMO is to ensure that projects are well managed leading to delivery of acce...

26 March 2008
Terminology and Project Management Consulting
Terminology and Project Management ConsultingThis greater requirement of independence leads to confusion about terminology. For example, a Project Manager might ask an auditor to audit a project, and ...

23 March 2008
Auditing in a Project Management Course
Auditing in a Project Management CoursesIndependence in Online Project Management and in AuditingAs indicated in some of the examples above, the standards for independence are stricter in the audit pr...

20 March 2008
Project Management Tool and Governments
Project Management Tools and GovernmentsSome aspects of independence may be required by law. For example, governments may regulate hiring practices in ways that require freedom from conflict of intere...

17 March 2008
Requirements for Project Management Training
Requirements for Project Management TrainingWhen Independence is RequiredCertain aspects of independence are required by the ethical standards and codes of conduct of the project management and auditi...

14 March 2008
Project Management Software Benefits
Project Management Software BenefitsThe PMO should evaluate the benefits of independent review against these costs, and choose the degree of independence in the planning process. In this way, the cost...

11 March 2008
Project Management Time Costs
Online Project Management Time CostsThe time cost of independence. Independent reviewers and auditors know less about the project, because they are not working on it. This means that the time taken fo...

08 March 2008
Project Management Community Costs
Onine Project Management Community CostsOther costs of independence are higher. In these cases, the PMO must weigh the benefits of independence against the costs, and must also do its best to maximize...

05 March 2008
Independence and Project Management Consulting
Independence and Project Management Consulting Reviews and AuditsThe Costs of IndependenceSome costs of independence are minor, and should be taken on by any PMO. For example, all PMOs should enhance ...

02 March 2008
Project Management Course Reviews
Project Management Courses ReviewsReviews and Audits. Performing reviews and audits of projects to determine if they are moving along well or in need of special intervention is a critical function of ...

27 February 2008
Governance in a Project Management Tool
Governance in a Project Management ToolGovernance. Governance is a function of the audit profession that defines who is accountable for what results, and who is responsible for what work activities. E...

24 February 2008
Project Management Training and Influence
Project Management Training and InfluenceYou have learned about PMO Influence and completed all of the Key Concepts in the Learning section. Now you and your Project Manager can:Go to the PMO Initiati...

21 February 2008
Project Management Software Directions
Project Management Software DirectionsDefining new directions, byKeeping up to date with PM standards and best practicesDetermining how to best apply standards and best practices to the most crucial i...

18 February 2008
PMO and Project Management
PMO and Project Management SoftwareIf the PMO avoids these pitfalls, it can maintain and increase influence over time by:Maintaining successful services, with small improvements such as:Making changes...

15 February 2008
Success in a Project Management Community
Success in a Project Manager Methodology CommunityShare success with another Project Manager. This is most important for a directive PMO. If the PMO uses resources from internal departments or de...

12 February 2008
Pitfalls in Project Management Consulting
Pitfalls in Project Management ConsultingTo avoid these pitfalls, the PMO can:Define new issues and benefits. Because the PMO addressed the most important issues first, subsequent benefits will usuall...

09 February 2008
Project Management Course Demonstrations
Project Management Courses DemonstrationsAs the PMO develops and demonstrates its influence, its influence grows, but it also changes. To maintain and increase influence over time, the PMO must avoid ...

06 February 2008
Audience for Project Management Tool
Audience for Project Management ToolEach audience should receive information about the benefits that the PMO brings specifically to them from the project manager and the project team.Of course, the as...

03 February 2008
Project Management Training Presentation
Project Management Training PresentationThe executive presentation may focus on increased ROI in the portfolio.The presentation to operational department managers may focus on the benefits of internal...

29 January 2008
Project Management Software Measurement
Project Management Software MeasurementThe results must be presented clearlyA tremendous amount of definition, data, measurement, and even statistics can go into creating a report that presents the be...

26 January 2008
Project Management PMO
Project Management Software PMOIf the PMO simply presents its new success rate, others may argue against it. "More Project Planning Software is succeeding because we're avoiding the big, chal...

23 January 2008
Project Management Community
Online Project Management CommunityBased on this definition, the PMO can define success and present a believable success rate for the prior year.The assessment should also evaluate the key factors tha...

02 January 2008
The Benefits of Project Independence
The Benefits of Gaining Project IndependenceThe primary benefits of independence are: A greater chance of catching errors sooner, and correcting them at lower costs. As explained above, a lack of...

29 December 2007
Project Management Independence
Project Management IndependenceThis section explains the meaning, benefits, and costs of a quality called independence in reviews and audits. It shows the different perspectives on the issue from two ...

26 December 2007
Performing Project Reviews and Audits
Performing Project Reviews and AuditsThis learning page is designed to clarify reviews and audits, explain the role of each, and clarify the differences between them. This is necessary for several rea...

23 December 2007
Project Management Training
Governance and Organizational StructureIn addition to following the guidelines regarding PMO types, an organization should also take these considerations into account when choosing whether and when to...

20 December 2007
PMO Types and Organizational Structure
PMO Types and Organizational StructureThis section explores look at two issues: the relationship between PMO types and implementation of governance; and the structure of the PMOs in an organization in...

17 December 2007
Success in Managing Projects
Success in Managing ProjectsThe above example illustrates several techniques for the successful implementation of governance. Here is a list of some useful practices:Ensure that governance is authoriz...

14 December 2007
Authority in Project Management
Authority in Project Management ProcessAuthority to implement governance is best granted at the CEO level. It can also come from the Executive Vice-Presidential level, if all Executive VP's over a...

11 December 2007
Project Corporate Culture
Project Manager CultureFew companies promote a mature culture that welcomes accountability. Many companies have cultures that, intentionally or otherwise, allow avoidance of responsibility and blame t...

08 December 2007
PMO Project Management Office Maturity
PMO Project Management Office MaturityThe implementation of governance is a relatively advanced function. Typically, governance will be implemented by a more mature PMO. This issue is explained b...

05 December 2007
Accountability in Project Management
Accountability in Project ManagementGovernance in online project management is a tool that improves corporate performance well beyond project management. MPOM™ specifically focuses on applying g...

02 December 2007
Project Training and Governing Rules
Project Management Training and Governing RulesMany specific benefits arise from implementing governance. They fall into three broad categories. Those categories, and some specific examples of ea...

29 November 2007
Project Management Software Governance
Project Management Software Governance In closing the definition of governance, it is useful to introduce these terms:Government Project Management. An organization's intentional definition o...

26 November 2007
What is Project Governance?
What is Project Governance?Governance is the organization's answer to these two questions:Who is accountable for work results? Who is responsible for performing work processes? Governance is best ...

23 November 2007
Project Management Governance
Governance Project Management Governance is an organization's intentional definition of accountability. Governance is a very effective online project management tool that has developed in the last...

20 November 2007
Project Management Consulting
Project Management ConsultingFor Project Management Consulting, a project management knowledge base must be custom designed to meet the needs of the organization. Otherwise, cost will exceed value. Ea...

17 November 2007
Project Management Course - Knowledge
Project Management Courses - KnowledgeThe strategic reason for creating a project management tools knowledge management system is the same as the reason for creating a PMO. When an organization recogn...

14 November 2007
Project Management Software Databases
Project Management Software DatabasesThis table shows the difference in capability for your Project Management Life Cycle among database systems, information management systems, knowledge management s...

11 November 2007
Project Knowledge Management
Project Knowledge ManagementKnowledge management grew out of data management and information management. Data management developed in the 1970s and 1980s. Methods of organizing and searching data, mos...

08 November 2007
Project Management Knowledge Base
Knowledge BasesA knowledge base is a comprehensive electronic information storage, management, and retrieval system. It holds all available information about a particular topic, including data in all ...

05 November 2007
PMO Types and Maturity
PMO Types and MaturityAs was shown above, the issue of PMO type is related to the development of the PMO over time and PMO maturity. In MPOM™, maturity is measured in three stages: basic, standa...

02 November 2007
Multiple PMO Project Office Situation
Multiple PMOsA company can have multiple PMOs for a number of different reasons, as addressed on the Project Management Life Cycle Page Multiple PMOs. In addition to the model's discussed there, t...

27 October 2007
A Directive Project Office PMO
Directive Project Office PMOA directive PMO is fundamentally different from the other three types of PMOs. General, supportive, and controlling PMOs will not be running any projects, or will run a ver...

24 October 2007
A Controlling Project Management Offfice
A Controlling Project Management OfficeA controlling PMO focuses on the four controlling services: governance, assessments, reviews, and audits. The primary goals of the controlling PMO are:To ensure ...

21 October 2007
Supportive Project Management PMO
Supportive Project Management PMOA supportive PMO focuses on empowering the project manager and project teams to solve common problems and succeed. This is the most common and most popular type of PMO...

17 October 2007
General Project Management PMO Services
General Project Management Software PMO Services A general PMO focuses on general services and seeks to standardize project management methodology, processes and tools by making them availab...

14 October 2007
Project Office Categories
Project Management Office CategoriesAlthough the four types of PMOs – general, supportive, controlling, and directive – match the four types of PMO services, this does not mean that a PMO ...

11 October 2007
Types of Project Management Offices
PMO TypesA Project Management Office can be categorized as one of four types, corresponding to the four types of services: General, Supportive, Controlling, and Directive. To learn more about types of...

07 October 2007
Project Management Improvements
Project Management Process ImprovementsHow can one improve on the best? Through innovation. The PMO can foster innovation to improve Best Practices in two ways.- Evaluation of new methods created...

04 October 2007
Assessing Project Management
Assessing Project ManagementAs discussed above, a Best Practice is the most effective and efficient way to solve a particular problem or achieve a particular result. Above, the method for defining whi...

01 October 2007
Introducing Project Management
Introducing Online Project ManagementWhen a PMO is ready to introduce Best Practices, it is necessary to perform an assessment to show how much benefit the effort will provide, and what the return on ...

27 September 2007
Where Project Management comes from
Where do Best Practices come from?Project Manager Best Practices come from four sources:Project Management Standards Organizations. For example, OPM3 identifies 600 Best Practices related to project, ...

24 September 2007
What is a Best Practice?
What is a Best Practice?The simplest definition of a Best Practice is "the best way to do something." When it comes to project, program, and portfolio management, the formal definition comes...

21 September 2007
Project Best Practices
Project Best PracticesA Best Practice is the optimal way to do something, that is, the most effective and efficient way known. The learning pages have shown the steps from standards through capabiliti...

18 September 2007
Project Management Best Practices
Project Management Best Practices OPM3 defines a best practice as "an optimal way currently recognized by industry to achieve a stated goal or objective. For organizational project managemen...

15 September 2007
Capabilities and Project Management Courses
Capabilities and Project Management CoursesAn organization must chart a course in improving capability. The PMO is the ideal organization to do this. It's ability to assess issues and define ...

12 September 2007
Organizing Project Management
Organizing Project Management Life CycleIt is not enough to make a list of all capabilities and then develop each one. There is no single, linear list of capabilities. Capabilities need to be categori...

09 September 2007
Project Management Training Standards
Project Management Training Standards Defining and organizing all the capabilities necessary to succeed at a project would take years. In fact, it did take years, and it has already been done. Wh...

07 September 2007
Project Management Capabilities
Project Management CapabilitiesAdherence to standards may, or may not, benefit a particular company. However, steady adherence to an appropriate standard, properly applied, does benefit a company. The...

05 September 2007
MPOM Project Management Software Global Standards
MPOM Project Management Software Global Standards MPOM is fully compliant with the PMI and OCG standards. As noted above, the PMI does not have a standard for PMOs. Rather, each company creates a...

03 September 2007
The OCG Project Management Consulting Standards
The OCG Project Management Consulting StandardsThe British Office of Commerce and Government has released a project management standard, PRINCE2 (PRojects In Controlled Environments), and a series of ...

30 August 2007
The Project Management Institute Course
The Project Management Institute Course CertificationsThe PMI is a global organization based in the United States of America that offers these standards: The PMBOK®. The PMBOK® is the gui...

27 August 2007
Standards and a Project Management Tool
Standards and a Project Management ToolsProject management is an independent discipline with its own professional associations and standards. A PMO benefits by using existing project management standa...

24 August 2007
Project Management Training Feedback
Project Management Software Training FeedbackAssessments used in planning set direction. Later assessments, such as those used to determine effectiveness and efficiency, have a different function. The...

21 August 2007
Effectiveness and Efficiency of Project Management Software
Effectiveness and Efficiency of Project Management SoftwareThe three assessments described above are used during planning, prior to the operation of the PMO and its services. In contrast, an assessmen...

19 August 2007
Project Management - Determining Feasibility
Project Management Software - Determining FeasibilityIn some circumstances, there may be doubt as to the feasibility of a PMO or of a particular service. In that case, an assessment can be used t...

16 August 2007
Benefits and Goals of Project Management Assessments
Benefits and Goals of Project Management AssessmentsIn addition to defining the current situation, assessments can also be used to define benefits and goals by your project manager. Once appropriate s...

13 August 2007
Project Management Consulting Assessments
Project Management AssessmentsThe same approach can be used when assessing whether an organization needs, and is ready for, a particular service that the PMO might offer. For example, the PMO might as...

10 August 2007
Project Training Course Assessments
Project Management Training Course AssessmentsAssessment of the current situation defines the issues or problems to be addressed and the current operating environment. This applies both to the situati...

07 August 2007
Project Tool Continuous Improvement
Project Tool - Continuous improvement using these stepsThe following points are important in the application of this series of steps: Planning and assessment can be implemented on large and ...

04 August 2007
Project Training Assessments
Project Training AssessmentsEach assessment takes time and money. It is not necessary to perform an assessment for every plan. The following points will help determine if an assessment is worth the ef...

01 August 2007
Project Management Software Gap Analysis
Project Management Software Gap AnalysisThe easiest way to prepare a plan is by gap analysis. A plan can be seen as a set of instructions for moving the organization from where it is, the current situ...

29 July 2007
Project Management Planning and Assessment
Project Management Planning and AssessmentIt is highly recommended that this page be read early in the PMO Planning Stage by the project manager and team all team members and also befor...

26 July 2007
Key Project Management Concepts
Key Project Management ConceptsMPOM's key concepts learning pages provide in-depth information on these topics critical to PMO successProject Planning Software and Assessment explains the methods ...

23 July 2007
Project Management Consulting
Project Managemement ConsultingMPOM's advanced topics learning pages provide you with the knowledge critical to taking a PMO and the organization it serves to the highest levels of performance and...

20 July 2007
Project Management Tool
Project Management ToolMPOM's learning section provides you with all the information a PMO manager or staff member needs to initiation, plan, execute, and improve a PMO. The Learning section is di...

17 July 2007
Project Management Course
Project Management CourseBy reading MPOM Case Studies, you will learn how other PMO managers and PMO staff have approached and completed all of the activities in the MPOM PMO Lifecycle. You will under...

14 July 2007
Project Management Training Case Studies
Project Management TrainingWe know that a huge amount of time and effort is required to launch and deploy an effective PMO. With more than 30 critical PMO activities and literally hundreds of tasks, y...

11 July 2007
Risks with Project Management Software
Project Management SoftwareRisks: A risk is a possible future event that could have an adverse impact on the initiation, planning, or execution of the PMO. A major risk may prevent the PMO launch or s...

08 July 2007
Identifying Issues in Project Management
Project Management IssuesAn issue is a concern or problem that is already recognized and needs to be addressed. It is essential to document the issue in an Issues List and track it. If an issue i...

05 July 2007
Project Management Planning
Project Management PlanningTips and Hints:If you are a Project Manager and you are at the project planning phase in your project, then you will be ready to create a detailed project plan. But where mo...

04 January 2006
Project Management Training Audits
Project Management Training AuditsThere are two basic approaches to the audit, and they are used in different situations:Detailed examination of known problems. In some cases, the crucial problem or p...

01 January 2006
Assessment to Determine Feasibility
In some circumstances, there may be doubt as to the feasibility of a PMO or of a particular service. In that case, an assessment can be used to determine the feasibility of the item. This is called a ...

01 January 2006
Project Management Course End-Of-Phase Review
Project Management Course End-Of-Phase ReviewAs defined above, a review is a routine, scheduled part of the online project management process. End-of-Phase Reviews are different from Post-Implementati...

01 January 2006
Project Management Training Phase
Project Management Training PhaseIf a review goes smoothly, formal close of one phase and launch of the next will be included. The plans that are approved at the end of the review constitute the basel...

01 January 2006
Project Management Acceptable Results
Project Management Acceptable ResultsIn the aerospace industry, acceptable results often means zero defects, because any defect threatens the safety of human life. Organizations can self-assess, impro...

01 January 2006
Project Management MPOM's
Project Management MPOM'sNote that the three levels – Basic, Standard, and Advanced – refer to the levels at which the PMO operates, not the levels at which project management, as a wh...